ShiftStock

The app comes seeded with example products and prices — they will not match your bar. Tap ✎ on any product to set your own cost, sell price and servings. Add and remove products to match your shelves.

Cost = what you pay for one container (a keg, a bottle, a can) excluding VAT — the figure on your supplier invoice. Sell = the till price for one serving including VAT. The app strips the VAT from sales when working out GP%, so mixing these up will skew every margin figure. Servings per container = how many serves you get out of it: a 70cl spirit at 35ml measures = 20, an 11-gal keg = 88 pints, anything sold whole = 1.

Off-sales vs in-house: a 70cl bottle sold over the counter as off-sales is 1 serving and the sell price is the bottle price. The same bottle poured in-house is 20 servings and the sell price is the price per measure. Get this wrong and your sales value and GP% will be wildly off — it is the most common setup mistake. Off-sales bottles are sold sealed — give them the count method "Off sales — sold sealed" (in ✎ edit or when adding a product) and the app counts them as whole bottles at 1 serving automatically. An amber off-sales · sold whole tag on a product means it is counted in tenths but priced as a whole bottle — usually a sign its counting method or servings need fixed.

Off-licence attached? Create a separate "Off Sales" sheet (+ New sheet) — the same product can sit on both sheets with different prices and servings, and each side gets its own counts and GP%.

Products appear one at a time in shelf order — arrange them with ↑↓ to match your shelves before you start. Tap where the liquid sits for tenths (spirits, kegs); use the +/− steppers for whole units. "+ full behind" adds unopened stock of the same product.

When logging deliveries, choose when they arrived: since the last count (they count toward the next period) or before the last count (they adjust the period you just counted — the usual case when you count first, then enter the week's invoices).

After two counts: usage = opening + deliveries − closing, valued at your sell prices to give expected sales and GP% (ex VAT). Enter the actual till takings and a waste/spillage allowance for the period and the app shows your surplus or deficit — the same reconciliation a professional stocktaker does.

Set up once: open a sheet, tap 📷 Barcodes and scan each product. The app looks the barcode up and you tap which product on your sheet it is, or add it as a new one. Barcodes are saved per sheet, so the same bottle can be linked on your bar and off-sales sheets.

Counting: tap 📷 Scan during a count and it jumps straight to that product. For whole units (bottles, cans, packs) every scan adds one, so you can scan your way down a fridge without closing the camera. Move the item out of view between scans so it isn't counted twice. Spirits and kegs still need the fluid line tapped, so the camera closes and leaves you on that product.

Case barcodes: the outer case usually has a different barcode from the bottle inside. Link it with the case size (e.g. 24) and one scan adds the whole case — ideal for deliveries and the cellar.

Deliveries: open ＋ Log deliveries, tap 📷 Scan deliveries and scan each item off the delivery, then Save.

No camera, or using a Bluetooth barcode scanner? Tap the box under the camera and type or scan into it. Looking up a new barcode sends only the barcode number to the free Open Food Facts database; nothing else leaves your phone.

Everything stays on this device — nothing is uploaded. Clearing the browser/site data resets the app to the example products, so export a CSV after each count if you want a permanent record.